In case you need a guide for a half-day tour, which is usually for a duration of 4 hours, you should select the half day tour option. In case you need a guide for the full day, which is typically for a duration of 8 hours, you should choose the full day option. Alternatively, if you need a custom tour that may extend over several days, you can select the custom tour option.
Since you will be with the guide at the time, we recommend that you discuss the source of your unhappiness with your guide. In most cases, they should be able to work things out. In the unlikely event you are still not satisfied, please let us know at the earliest on firstname.lastname@example.org so that we can look into the matter.
As per the tourHQ terms and conditions, we allow contact information to be shared only once the booking has been confirmed. Prior to that, you are free to chat with the guide through the tourHQ chat software which can he accessed by clicking on the message icon on the proposal pages.
To make a booking, click on the book guide button next to the proposal received. You will be taken to the booking page, where you will be required to make a payment for 20% of the tour fees to secure the booking.
We accept all major credit cards, debit cards and Paypal for the initial deposit. The remainder of the tour price needs to be paid in cash directly to the guide. Please agree with him in advance in case you want to pay in a different currency than initially stated.
In case you would rather pay the initial deposit in USD rather than the local currency, please select Paypal as the payment option. In the case of Paypal all payments are taken in USD rather than local currency. Furthermore, you can always do a guest checkout using Paypal using your debit or credit card in case you do not have a Paypal account.
The cancellation policies are mentioned against each tour at the time of booking. Most tours have a standard cancellation policy of 15 days, but this can vary depending on the individual tour booked.
In the event of a cancellation, in most cases, the refund is issued in the form of travel credits can be used to make future bookings on tourHQ.
We recommend that you purchase appropriate travel insurance to ensure against unforeseen problems that may cause you to cancel your trip.
There is a possibility that the guide too may cancel at the last minute due to unforeseen circumstances. In such circumstances, based on your wishes we will either try to locate a new replacement guide for you; alternatively, we will issue you a refund of the initial deposit paid in the form of tourHQ travel credits which can be used to book future travel on tourHQ.
One can register by clicking on the “Sign up” link on the top of the page. We recommend that you sign up using Facebook. However, you can also sign up using your email ID. Once you start the registration process, the system will guide you through the process. Remember to make your profile as informative as you can.
The more details you have about yourself on the profile, the better a traveller would get to know about your skills and services, thereby improving your chances of being selected. Be sure to add sample itineraries in the tours section so that travellers can get a good idea about your offerings. Also be sure to add pictures and videos to your gallery.
All local laws need to be followed. In case the laws require you to be licensed to provide the services that you are offering, then we require that you be licensed. To secure our travellers, you are required to upload your latest license onto your website. Till you do so, your profile will say that you are either unlicensed or that you have not as yet provided us your license details.
You can upload videos to your tourHQ account. If you upload more than 1 video, you can also select which video you would like displayed on your home page by selecting “make cover” on the appropriate video. The other videos will continue to appear in your gallery pages. Do add some videos of your area, or a short pitch from yourself; this would go a long way in the traveller getting to know you better.
You can set prices for providing a half-day tour. Usually, that will refer to a 4-hour tour, unless you have agreed to a different time frame with the traveller. While setting prices, remember to keep in mind the fees charged by tourHQ. While booking a half-day tour, the traveller can specify that he would like the half-day tour to be in the morning (AM) or afternoon (PM). The exact meeting time and place would need to be agreed with the traveller.
You can set prices for providing a full day tour. Usually, that will refer to an 8-hour tour, unless you have agreed to a different time frame with the traveller. While setting prices, remember to keep in mind the fee that is charged by tourHQ.
It is possible that the traveller may request a bespoke multi-day tour, for which he would select the “custom tour” option from your profile page. The details of the tour would need to be agreed with the traveller at the time of booking.
In case the booking has been made through tourHQ, you do not need to do anything; we will automatically follow up on your behalf with the traveller to provide a review. In case the tour was booked from elsewhere, then please use the “Review Invitation” tool that is found in the message centre post login.
To respond to traveller requests, follow the below steps:
a) Login to your tourHQ account.
b) Click on find jobs, and locate the assignment you would like to respond to.
c) Click on apply, and fill out all the details, including the price and proposed itinerary.
d) Click on submit when you are ready.
We allow a maximum of 5 guides or tour companies to respond to each guiding request. Once this limit has been reached, you would not be able to respond to this request anymore unless the traveler specifically invites you to do so. Therefore, please be sure to respond to guiding requests early.
As per tourHQ policies, tour guides and tour companies cannot share their information with the travellers prior to receiving a tour booking. However, you are free to chat with the traveller online through the tourHQ chat system, which can be accessed by clicking on the message icon on the proposal page. Once a booking is confirmed, a free flow of contact information is allowed to ease communication.
We understand that at times there can be situations where you are unable to honour a booking due to ill health etc. In such cases, you are requested to a) Inform the traveller immediately, b) cancel the tour in the system and c) let us know immediately as well on email@example.com as to the nature of the problem. In case you cancel tours frequently, your rating will be negatively impacted. Furthermore, you will start receiving fewer booking queries from tourHQ going forward; therefore it is advisable to accept a booking only in case you are able to honour the same.
The traveller is allowed to cancel the tour subject to the cancellation policies governing the booked tour. In the event of a last minute cancellation resulting in a forfeiture of the initial deposit fee, this deposit will be paid to you via Paypal after deduction of our fees and charges of USD 5. In case the initial deposit is less than USD 5, then no money will be transferred to you. In case you do not have Paypal, then we will convert this amount to tourHQ credits and deposit in your account for use on the website.
Please write to us at firstname.lastname@example.org so that we can discuss how we can have a mutually beneficial relationship. Amongst the features that we offer, we allow guide associations the right to allow their logo to appear next to their member's profiles, as well as the relevant City, State or National guiding rules to appear on all profiles for that location.